Restaurant operators
Three stores, no controller, margin walking away by the week.
Punch in weekly cost alerts · state sales tax handled · cash vs accrual one click
autonomous back office, for operators
The back-office agent that just runs after you wire it up.
Connect the bank, the inbox and the point-of-sale. Stillpost takes the bookkeeping loop from there — cash flow, past-due invoices, end-of-day receipts, state-by-state sales tax, and the weekly margin alert before you open the shop.
Tiered SaaS from under $100/mo · white-glove from $2k · cancel any month
How it runs
Wire up the bank, the inbox and the point-of-sale and Stillpost runs the loop unattended — every hour, every state, every close.
Bank, processor and POS feeds reconciled to a single balance every fifteen minutes.
Mercury · Stripe · Square · Brex
An overdue tracker watches aging and ships a polite nudge before lunch.
Gmail · Outlook · QuickBooks · Xero
Mail and POS line items matched against a costing ledger before midnight.
Mailparser · Gmail · Plaid · Lightspeed
Fifty-state obligation — Kentucky to Kentucky, California on the 15th — pegged and dated.
Avalara · TaxJar · state DOR feeds
Wing cost up eight percent wk/wk? Owner knows before the chef does.
Margin guardrails · weekly digest
Books close in eleven seconds. The auditor gets a tidy email before lunch.
month-end · mis-post deletes · journals
Where Stillpost sits
The incumbents sharpen one part of the loop. Stillpost is the orchestration layer that watches the whole bookkeeping loop — and handles the fifty-state US sales-tax obligation that they still hand off to a partner.
| Layer | Tool | What it covers |
|---|---|---|
| Invoicing | QuickBooks Payments | sharper bills, faster collections |
| Reconciliation | Xero | tighter match on bank lines |
| AP | BILL · Ramp | tighter approval on spend |
| Slice tools | Zeni · Puzzle · Basis · Sentie | each fixes one corner of the loop |
| Orchestration | Stillpost | holds the whole loop together — including the fifty-state sales-tax obligation incumbents still hand to a partner |
That last row — orchestration — is the part the incumbents still hand off to a fractional bookkeeper or a partner. Stillpost ships it as software, priced like software, with white-glove on top for the operators who want it.
Who it’s for
Built for restaurants, retail, agencies and service businesses where the owner is already the CFO, controller and janitor.
Three stores, no controller, margin walking away by the week.
Punch in weekly cost alerts · state sales tax handled · cash vs accrual one click
POS-driven, single-owner, too small to afford a full-time bookkeeper.
Daily reconciliations · inventory roll-up · close on the 2nd, not the 12th
Revenue recognition that's been 'coming soon' for a year.
Project-margin alerts · retainer past-due chasers · monthly P&L that closes itself
Hourly billing, ad-hoc invoices, every customer is its own spreadsheet.
Invoice chasers · expense rules · margin dashboard · tax estimate, paid and dated
Pricing
No surprise implementation fee. No "talk to sales" wall. Just three tiers — pick the one that fits your ops.
Adds the multi-state sales-tax estimator, the period close and the margin guardrails. Where most operators stop.
Join the waitlist — Proreply within one business day · cancel any month
What’s in it
Remittance calendar
Pick the state you sell into. See the next remittance deadline, the filing cadence, and the one-line rule for which day of the month the return is due — straight from the seeded fifty-state dataset. Then jump to the waitlist below.
What you'll see
Next remittance date, filing cadence (monthly, quarterly, or annual), and the one-line rule for which day of the month the return is due — straight from the seeded remittance calendar.
Pick a state above to see the next due date and the filing rule.
Waitlist
Drop your email and we'll send the onboarding checklist and a calendar link as soon as the loop is unblocked for the next operator.
Get in touch
Tell us what you run, where it trips you up, and the timeline you’re operating on. We answer every note ourselves.
prefer prose? Email stillpost-3aj9kd@polsia.app
reply expected within one business day